End of Year Program Report

Committee/Program Name:  After School Enrichment Club

Chairperson’s Name and school year: Sonja Thomson

Program Description: Provides enrichment opportunities to students in grades 1 - 5 after school for 3 – 4  weeks in the winter or spring.  For the 2009-10 School year the clubs meet one day a week for four weeks beginning the last week of Feb. and running through March 19th.  The following clubs were offered – all basically filled up except for the following which were then cancelled:  Come Clown Around, Ultimate Games, So you think you Can Dance.  Clubs were mostly taught by non-profit organizations or professionals with only 3 clubs being led by parents.  Club cost ran from $4.00 - $60.00 and still filled up to max or near max. capacity – parents seem to appreciate that for “true enrichment” you need to pay for the experience and there were enough clubs under $10.00 to be sensitive to being price conscious.  Students could only sign up for one club to give all students a chance to participate.  When there were still some club openings available, I offered students of parent volunteers to sign up for a second club.

Wednesdays	Thursdays	Fridays	
Come Clown Around (1-3)	Art and Sculpting (1-3)	Wild about Wildlife (1-3)	
KidzArt (1-5)	Lego City (1-3)	Judo (1-5)	
Cartooning Characters (1-5)	Cooking Creations (3-5)	Random Acts of Kindness (2-5)	
Pets and Vets (3-5)	Lego Robotics (3-5)	Video Game Creation (3-5)	
Bowling (3-5)	So You Think You Can Dance (4-5)	Lego Engineering (3-5)	
Ultimate Games (3-5)		Basket Weaving (4-5)	
		Drama Club (4-5)	
Note – some clubs were one hour long, others 1.5 hours

Funding and breakdown of income/expenditures:  
This is a cash in/cash out program – therefore, no profit is to be made.  We took in $3,388 in registration fees and paid out the same in copying cost, supplies, teacher fees, etc.

Program Dates: Club meeting times: Feb. 24th – March 19th,  each club met for one day a week for four weeks beginning the last week of Feb. and running through March 19th (either Wed., Thursday or Friday).  Registration was handled as follows:  Volunteers had the ability to pre-register through backpack mail beginning Tuesday, January 5th - 19th on a first-come, first-served basis.  This is our way of thanking them!  General in-person registration is available for those who were unable to volunteer and was held on Wednesday, January 20th from 6:00 – 7:00 p.m. in the CHES Cafeteria.  If unable to attend, they could send in their registration with another parent or through back pack mail.  All registration ended 1/25th.   

List the Committee’s Activities:

•	Start to gather club descriptions and teachers in October.  Patti Brousseau who teaches the Basket Weaving will need to know what dates 4 months in advance to accommodate her work schedule.  You can also look at what clubs were offered during the one day Curiosity Shop to see if you can expand those into a 3 or 4 week club.
•	See if Tim Sinnenberg and Alison Donofrio are going to do a Drama Club – this usually runs 6 weeks so you’ll need to adjust registrations to accommodate.
•	Send out club descriptions and registration form
•	Hold an in-person registration
•	Input students choices into excel spreadsheet so you can send out confirmation letters and be able to sort the list alphabetically, by teacher, by club and by date (the office will need these, so will teachers and yourself)
•	Arrange a volunteer schedule and send home
•	Get snacks for club – if Knight’s Orchard is closed, you can get apples from Devoe’s in Clifton park (50 apples for $5.00)

Volunteers Needed (List jobs and number of volunteers required for each activity) 
•	1 Chairperson – gather club descriptions/cost/dates and make a notice to go home; register students; arrange for volunteers; run clubs and handle dismissal; payout all expenses
•	1 or 2 Co-Chairpersons – a co person could handle snacks, all data entry, scheduling volunteers, to split up some work.  Splitting the days to be at school during club times would be nice too.
•	Worker Bees -  need lots of volunteers to help with in-person registration; need volunteers so you  have 2 unrelated adults in each club and to assist with attendance/dismissal
Time Commitment Expected, including planning time:
Chairperson –  40 hours to come up with clubs and register students; 10 hours to data entry and send home club confirmations; 10 hours a week to run clubs   
Co-Chairperson – depends on involvement
Worker Bees –  1.5 hours if volunteering to assist with a club date 

Activities to Continue:
all
Activities to Discontinue:
none
Additional Suggestions:
The new dismissal policy of not asking parents to send in daily permissions went VERY well and has saved about 6 hours of volunteer time a week.  I would continue to run 2 Lego City clubs, it is so popular and the kids really look forward to it.  There are lots of suggestions of other clubs that can be run in the files – I usually google what other school districts in the area are offering to get additional ideas and teachers.

We have a $75.00 credit with CMOST ( the Children’s museum in Troy) if you want them to come run a science based program like Lego Engineering or some other type of science club.

Feel free to call Sonja Thomson will any questions – 885-3415

NOTE:  Please submit any hardcopy and/or digital files that will be helpful in running the program next year.